Job: SDHS Executive Assistant/Development Specialist

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Posted: 01/10/2018

Job Status: Full Time

Job Reference #: 6596

Job Description

Location: St. Dominic Health Services
Department: CORPORATE - 3010
Employment Type: Full Time 80
Shift: Day
Other Shift Details:
Job Code: 6596

SDHS Executive Assistant/Development Specialist
Job Summary
Performs administrative support and organizational duties. Provides high-level administrative support by conducting research, preparing statistical reports, handling information, requests and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls and scheduling meetings. The position has the responsibility for project/timeline management and must have strong computer/technical skills, strong writing, editing and proofreading skills. The ideal candidate has Raiser’s Edge experience or experience working with a donor database.  Reports to the Chief Development Officer and Executive Director of the St. Dominic’s Health Services Foundation. 
Job Requirements
Minimum Education Prefer baccalaureate degree in a related field and five years’ experience in a similar position.
Minimum Work Experience Requires heavy interaction with administration, donors, Board members, as well as; department directors, managers, supervisors and staff employees. Requires extensive knowledge of and experience with personal computers including Word, Excel, and Power Point. 
Organizational Expectations
Provides a positive and professional representation of the organization.  Promotes culture of safety for employees and visitors through proper identification, reporting, documentation and prevention.  Maintains St. Dominic’s standards for a clean and quiet work environment to maintain a positive experience.  Maintains competency and knowledge of current standards of practice, trends and developments in related scope of job role or practice.  Adheres to infection-control policies and protocols.  Participates in ongoing quality improvement activities.  Maintains compliance with organization’s policies, as well as established practices, protocols and procedures of the position, department and applicable professional standards.  Complies with organizational and regulatory policies for handling confidential patient and donor information.  Demonstrates excellent customer service through his/her attitude and actions, consistent with the standards contained in the Vision, Mission and Values of the organization.  Adheres to professional standards, hospital policies and procedures, federal, state and local requirements and TJC standards and/or standards from other accrediting bodies. 
Essential Functions
Supports the Foundation’s Christian mission and philosophy.  Executes all donor acknowledgements and tax receipt letters in a timely manner.  Implements, administers and manages donor database system and creates development reports.  Assists Development staff with preparation and mailing of fundraising appeals, proposals and other reports as needed.  Works independently and collaboratively.  Meets deadlines and manages multiple tasks simultaneously while maintaining good relations with colleagues.  Coordinates calendar and schedules meetings for the Chief Development Officer and Executive Director of the St. Dominic’s Health Services Foundation.  Composes letters and memoranda from knowledge of foundation policy or procedures.  Distributes correspondence, reports, statistical data and other materials as necessary.  Arranges and takes minutes of meetings.  Resolves routine problems in work area.  Assures that the office area is neat and orderly.  Participates in education programs and in-service meetings.  Maintains and orders office supplies and refreshments as needed.  Performs administrative support duties including answering phone, routing calls, filing, distributing mail and other related tasks.  Performs other duties as assigned or requested.
Functional Demands
Prolonged periods of standing, walking, or sitting while on duty. Lifting, pushing, and pulling up to 10-15 pounds with or without assistance. Visual and auditory acuity and manual dexterity essential to performing designated duties required. Ability to perform effectively in a stressful and fast paced environment. Ability to pass all required health and other screening tests.  Physical conditions are clean, neat and well lit. Maybe subjected to unpleasant sights and odors, stressful situations and hazardous or infectious agents where judgment as to precautions need to be taken is essential. Climate control an ambient temperature variances may be experienced. Exposure to limited amounts of hazardous chemicals or substances and infectious disease processes are a possibility. Hours of duty may be irregular or unexpectedly extended due to emergency circumstances. Direct contact with blood or other body fluids to which universal precautions apply. Personal protective equipment is made available and must be worn.

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